Admin Assistant & Accounts Officer

About the role

Royston is a world leading independent diesel engine supplier, maintenance, and repair company operating within the global marine and offshore market for over 40 years. We have operations in the UK, Nigeria and Australia.

We are looking for an Administration Assistant & HES Representative to support our Administrative Manager and General Manager with the various support functions critical to the successful operations of our Australian business. We have a loyal blue chip client base and a young and dedicated team. We are based in Henderson, Western Australia.

Reporting to our Administrative Manager, you’ll be hardworking, organised, good with people and committed to learning our business and the processes we need to best support our clients and staff.

Key responsibilities

• Support our Administrative Manager with the day-to-day office functions as outlined below

• Learn our HSEQ system and the administrative functions to support this
  

Administration & Reception

• Answering and directing phone calls

• Managing incoming and outgoing emails

• Greeting visitors and providing reception support

• Filing, scanning, and document management

• Maintaining company records, registers, and databases

• Ordering office supplies and managing stock levels

Compliance & Operational Support

• Assisting with maintaining employee training records

• Assisting with mobilisation requirements

• Assisting with training bookings

• Assisting with onboarding and inductions

• Supporting the Service Management team with day-to-day administrative tasks

• Preparing service reports, spreadsheets, and documentation

• Supporting Health, Safety & Environment (HSE) administration activities

Accounts Payable

• Processing supplier invoices accurately and in a timely manner

• Reconciling supplier statements

• Managing accounts payable queries

• Processing employee expense claims

• Credit card reconciliations

• Assisting with end-of-month accounts processes

Accounts Receivable

• Issuing customer invoices and statements

• Following up outstanding customer payments

• Maintaining accurate customer account records

• Resolving customer account enquiries

Experience & Skills required 

• Successful completion of year 10 or TAFE certificates in administration.

• Familiarity with Microsoft Office and Dynamics 365.

• Driver's License.

• Must be willing to undergo pre-employment medical & regular D & A testing.
  

Salary Package 

• Competitive salary 

• 4 weeks Annual Leave